pan-european celica meet on parma/north italy, 25-26 Aug 2007 Options

[recycle]

mates. the point is to understand that this is something never happen before. all of us have questions and stress. it will be done and it will be perfect cos it has happened many times before as italian celica meet (maybe italians have already gone to that places but we havent). so i suggest to wolf to choose the root of italian meetings that was the most easy to control. (out of curiousity how many cars were on your biggest meeting?)

in the meanwhile we all need to stay relaxed, find an average cost to tell our members (for example from cyprus i already found ships and shorter roots to be there friday afternoon and the cost is about 1400-1500 cyp (2450-2600 euro)

note: wolf cypriots will come to ancona friday noon and go back at ancona wedsday noon, so 5 nights for the cypriots

[Wolf_tm]

it will be done and it will be perfect cos it has happened many times before as italian celica meet (maybe italians have already gone to that places but we havent).

E x a c t l y.

so i suggest to wolf to choose the root of italian meetings that was the most easy to control.

Yes, but as I ALREADY wrote, now we have to wait TILL the 2007 Varano's events calendar.

Any other consideration about Varano's track is useless till then.

Other tracks would be too far from here, or unavailable ( like Mugello, Imola or Monza )

If Varano will be engaged the 25/26 of August, we will have 2 option

a) don't have track and drag sessions
b) consider to go there the next Monday or Tuesday when the rack will be available for us

But we have to wait the 2007 events calendar for first

(out of curiousity how many cars were on your biggest meeting?)

Our biggest was 30 cars/50 members... unfortunately Italy is soooo long, 1300 kms, and farthest members
don't come to many meetings....

30 or 300 cars makes NO difference for the planning, if not for the slower transfers.

By the way Varano's paddock is ok even for a 500 cars meeting:





Other pics here:

http://sthen.altervista.org/varano/index.htm

note: wolf cypriots will come to ancona friday noon and go back at ancona wedsday noon, so 5 nights for the cypriots

Ok.
Before the 31 of May I'll have to know how much members and for how many nights...

[snakeloa]

Well wolf i trust in you to organize that well... But as we are all looking forward to see this happening ... we might be allowed to ask some questions. OR?

don't worry about that.... the meeting is ALREADY ready, one year in advance !

Because I'll use the format I already used for every italian national meeting I made here.

So this is not a problem.

All i know is that we ( you ) plan a big meeting where we all want to see each other. And we know the date. We know that we want a race track and yes you have been right you quoted the costs. My fault!. But we don't know much more.

So please do me favour. I am looking forward to this. Give me a rough plan of how this event is going to look like. Maybe we can assist you with some great ideas.

We all want this to happen and we all want this to be a great meeting. So let us help you!

So i reread your answers and repost my questions:

* Which track is well suited for us (remember only one group @ the time will be on the track)

So if this track is what we have been looking for just tell me

* How many participants as a group can enter the track @ the same time
* How many groups can drive during that day? (from when to when?)

I still think these questions are more than important!

Just as an Idea. This is the varano track layout...

maybe we could use the big redmarked track as race track and the small red marked "Test Area P3" as our 1/4 mile area.

would that area be big enough for a 1/4 mile?

Its good to hear that the paddock area is big enough. Thank you.

cheers Joerg

Holland: Kadett - Maarten van Dommelen - dommelske@planet.nl - MSN: dommelske@msn.nl
Germany: Snakeloa @6GC, Joerg Calvis, Joergcalvis@gmx.de
Cyprus: recycle, Demetris, recycle@cy.net, +357 9935 7516 (also magic and tufy can be contacted)
UK: gt4uk
Holland: kadett
Italia: wolf_tm, Wolf, wolf_tm@tre.it, www.celicat20.it
Czech Rep.: malpaso
France:
Spain:
Switzerland:Orange@ GTfour.ch, Stefan Vifian, orange@gtfour.ch, 0041797713728
Poland:
Finland:
other ??

This post has been edited by snakeloa: Aug 27, 2006 - 4:18 PM

[Wolf_tm]

Well wolf i trust in you to organize that well... But as we are all looking forward to see this happening ... we might be allowed to ask some questions. OR?

Yes you are,

but as I ALREADY told, ANY consideration is useless till we know if the track is available.

So i reread your answers and repost my questions:

* Which track is well suited for us (remember only one group @ the time will be on the track)

So if this track is what we have been looking for just tell me

Seems to me that I'm not able to explain:

1. If you want, I'll make a meeting here in Parma, where I live.

2. I made many other meetings here, so I KNOW how to do it, and difficult is to make everything to be perfect.

3. Given that we CANNOT make hundreds of kms, for a 2 days meeting, to go to the next available track, WE HAVE to use Varano's track, in Parma's province........ IF AVAILABLE.

* How many participants as a group can enter the track @ the same time
* How many groups can drive during that day? (from when to when?)

I still think these questions are more than important!

cheers Joerg

These questions are not important, IMHO, because:

ANY consideration is useless till we know if the track is available,
and for the reasons I wrote before, Varano is the track to go in ANY case.

BTW, if you really want to know:

- 20/25 participants for 25 minutes session

- 25 minutes sessions from 9 am to 5 pm, so 12 sessions in a day

[Wolf_tm]

What else can we do at the same time at this location ( 1/4 Mile???) while maybe 40 of the 250+ cars are on the track?

We could rent the local track in Varano ( www.varano.it ), it should be ok for a 1/8 mile

This post has been edited by Wolf_tm: Aug 27, 2006 - 2:48 PM

[snakeloa]

Well i know you said that! But i asked if that partical part of the track would be big enough for 1/4 mile. I do not know the track but i am trying to get some ideas together. So i guess when you tell me it should be ok for only 1/8 mile that we won't be able to make 1/4 mile drag race beacuase it is not big enough? right?

And my last qustion, would the varano track guys allow a booking request before January 07? Maybe we could get a foot into their door?

This post has been edited by snakeloa: Aug 27, 2006 - 3:01 PM

[Wolf_tm]

Well i know you said that! But i asked if that partical part of the track would be big enough for 1/4 mile. I do not know the track but i am trying to get some ideas together. So i guess when you tell me it should be ok for only 1/8 mile that we won't be able to make 1/4 mile drag race beacuase it is not big enough? right?

Joerg...

on the Varano's site I gave you, there are ALL the track measures.

The pitlane is 440 m. long, so it's impossible to make a 1/4 mile drag race on it... and it's the longer straight in the track.

And my last qustion, would the varano track guys allow a booking request before January 07? Maybe we could get a foot into their door?

Joerg....

the events they make are all cars' or bikes' championships' races...

do you understand it's not possible booking a date NOW without me to know IF we are really going to do it, and HOW MANY people is going to PAY 6500 euros ?

Moreover they HAVE to give the priority to championships' events over anything else.... don't you think ?

Do you understand it ?




So, please, let's work how I already told...

we HAVE to wait the 2007 events' calendar.

THEN we'd make any reasonment about the track.

[recycle]

wolf. if we rent the track what comes with the track? timers? parking outside? covered pits?

[snakeloa]

Wolf i was never talking about the pitlane....

I am talking about the Straight line on the track between turn 3 and turn 4

Just as an Idea. This is the varano track layout...

maybe we could use the big redmarked track as race track and the small red marked "Test Area P3" as our 1/4 mile area.

but anyway as i see now that the testarea which is one one side about 1/2 the length of the straight line between turn 3 and 4 is only 500meters long the whole line between 3 and 4 might only be 500 meters. So this is to short i guess. But it would be still fine for a 1/8 mile.

But i would still prefere a 1/4 mile event nearby if there would be a slight chance

Joerg

This post has been edited by snakeloa: Aug 27, 2006 - 4:20 PM

[IGloo]

Anyone thought of Spain?
Lots and lots of hotels, not so xpensive...could be pretty cool...

Anyway, wherever it is held, I would love to come...and I will if I can!

[malpaso]

Folks, I just love the way things goes . So let me bring out some comments (all just "my humble opinions" of course )

1. I think is damn important how much cars will be there. It's complicated find parking place and accommodation for 200 cars ( so probably for 400 people! Don't forget many of us will not come alone). And can you even imagine 200car trip (joy ride... however you call that)??? I can imagine 40-50 cars... not 200. So It's not the same. (IMO)

2. I don't belive all members there will want race (1/4 mile or something)... you know my main points why I'm going are:

• meet people face to face and talk... you know, just sit on ass and chat (drink plus BBQ mentioned few posts ago) , something like this. Now I just know couple of nicks (maybe first names) and picture of their cars
• enjoy trip like Wolf described here:
  

  
  ... make a 50/60 kms trip of mountain roads to reach typical restaurant in the Appennini mountain.
  We can even think about making 100 kms the next Monday to go to the Tirrenian sea.
  

  
  that sound delicious to me
• make tons of pictures... Celicas, people, nice places, Tufy's beast... (I'm talking about car) etc.

you know what I'm talking about? I will not come there race with any one, I will come meet people and see as much as possible.
You know I just don't like an idea "you must go there, you must do this..." etc. Better one is something like "here is our meet base, we may do this, this and this. So choose who wants go with 'X' and make some races, or who wants go with 'Y' make some trip, or with 'Z' walk somewhere... After 5 hrs we meet here again" (hope you understand what I mean...)

3. I belive not just me planning to stay there more than two days... I belive it's not bad idea think about this meet more complex... I mean, for example: there will be 2days "mandatory" meet (programme useful for few tens or hundreds people, so all that things you already mentioned should happend) and then some optional "after-meet" part (next two days?). I belive that after-meet will join half maybe even quarter of people. This part would me more "mobile" (sleep every night at another place) to see much as possible from north part of Italy.

4. about accommodation. I'm afraid if we want good one (not overpriced and safe for cars) we need think about this really soon (may 07 is IMO damn late)...


so... some "my opinion" results:
- there must be "raw account" of main meet people and then must be clear who will stay there for more that 2 days + there must be vision what to do and where to go.
- there must be two (or more) programmes depended on counts (or taste) of people. Something like this: for 50 cars meet will be this place for stay and this we will do, for 100 cars it's another place but the same programme, for 150 cars is everything different...
EDIT: that's why if anyone who is not sure to come or not to come, will see there are options to do and finaly reason to come and feel fine. of course there must be some deadline for final count -> since that just programme for 50/100/150/200/more will be that one actual and unchanging for Wolf_tm's performance described in his post few days ago.

I absolutely agree with snakeloa's idea of "Country-Organisators"... I may be just myself organisator , but it sounds major . I have already post advertisement into Czech Toyota club forum so we will see...

malpaso, Martin, 6gc.net@centrum.cz, +420737217345

This post has been edited by malpaso: Aug 28, 2006 - 3:49 AM

[snakeloa]

Exactly Martin. I totally agree with everything you said.

Quick update:
Holland: Kadett - Maarten van Dommelen - dommelske@planet.nl - MSN: dommelske@msn.nl
Germany: Snakeloa @6GC, Joerg Calvis, Joergcalvis@gmx.de
Cyprus: recycle, Demetris, recycle@cy.net, +357 9935 7516 (also magic and tufy can be contacted)
UK: gt4uk
Holland: kadett
Italia: wolf_tm, Wolf, wolf_tm@tre.it, www.celicat20.it
Czech Rep.:malpaso, Martin, 6gc.net@centrum.cz, +420737217345
France:
Spain:
Switzerland:Orange@ GTfour.ch, Stefan Vifian, orange@gtfour.ch, 0041797713728
Poland:
Finland:
other ??

This post has been edited by snakeloa: Aug 28, 2006 - 3:36 AM

[Wolf_tm]

wolf. if we rent the track what comes with the track? timers? parking outside? covered pits?

The parking outside for sure.

I'll to ask about timers and covered pits.

BTW.... first thing is to know if it'll be available for those days...

[Wolf_tm]

Wolf i was never talking about the pitlane....

I am talking about the Straight line on the track between turn 3 and turn 4

Just as an Idea. This is the varano track layout...

maybe we could use the big redmarked track as race track and the small red marked "Test Area P3" as our 1/4 mile area.

but anyway as i see now that the testarea which is one one side about 1/2 the length of the straight line between turn 3 and 4 is only 500meters long the whole line between 3 and 4 might only be 500 meters. So this is to short i guess. But it would be still fine for a 1/8 mile.

But i would still prefere a 1/4 mile event nearby if there would be a slight chance

Joerg

I still suspect you don't read my post.

As I ALREADY wrote 5 posts back, and according to the data on the track's site, the pitlane straight is only 440 m. and it is THE LONGER straight of the track.

So between turns 3 and 4 there are NOT 500 meters.

[Wolf_tm]

Anyone thought of Spain?

And let the cypriots to make 1000 kms more to reach the meeting ?

As you guys want, no problem for me !

[Wolf_tm]

Folks, I just love the way things goes . So let me bring out some comments (all just "my humble opinions" of course )

1. I think is damn important how much cars will be there. It's complicated find parking place and accommodation for 200 cars ( so probably for 400 people! Don't forget many of us will not come alone). And can you even imagine 200car trip (joy ride... however you call that)??? I can imagine 40-50 cars... not 200. So It's not the same. (IMO)

Exactly.

This is the FIRST thing to do.... have a rough idea of many cars/member will be here.

I suspect, at the end, they will be around 70/80 cars, not more, and it would be a great result !

But it makes a huge difference for the organization between an 80 cars or a 200 cars meeting.

So, as I already asked before, please try to give me a prediction of members that will come, just to have an idea.


Please let's proceed step by step, and complete the list:

Italy: 20 cars-25 members

[Wolf_tm]

2. I don't belive all members there will want race (1/4 mile or something)... you know my main points why I'm going are:

• meet people face to face and talk... you know, just sit on ass and chat (drink plus BBQ mentioned few posts ago) , something like this. Now I just know couple of nicks (maybe first names) and picture of their cars
• enjoy trip like Wolf described here:
  

  
  ... make a 50/60 kms trip of mountain roads to reach typical restaurant in the Appennini mountain.
  We can even think about making 100 kms the next Monday to go to the Tirrenian sea.
  

  
  that sound delicious to me
• make tons of pictures... Celicas, people, nice places, Tufy's beast... (I'm talking about car) etc.

you know what I'm talking about? I will not come there race with any one, I will come meet people and see as much as possible.
You know I just don't like an idea "you must go there, you must do this..." etc. Better one is something like "here is our meet base, we may do this, this and this. So choose who wants go with 'X' and make some races, or who wants go with 'Y' make some trip, or with 'Z' walk somewhere... After 5 hrs we meet here again" (hope you understand what I mean...)

Agree,

and this is why I always use a track as a meeting's base:
who wants to ride, will come in,
and who wants to stay outside in the paddock to talk and BBQ ( that I still have to understand what does it mean... ), make pics, ecc.....

After the track, usually at 6 pm, we will drive our mountain roads to reach the restaurant and the hotel...

So this is the reason for renting a track.

3. I belive not just me planning to stay there more than two days... I belive it's not bad idea think about this meet more complex... I mean, for example: there will be 2days "mandatory" meet (programme useful for few tens or hundreds people, so all that things you already mentioned should happend) and then some optional "after-meet" part (next two days?). I belive that after-meet will join half maybe even quarter of people. This part would me more "mobile" (sleep every night at another place) to see much as possible from north part of Italy.

This is a bit more complex and difficulty, because don't forget that we are talking about August !
And so it'll be difficulty to find accomodations in tourism places...

OR we change the date to September 2007,
OR you'll have to stay in Parma, and make a short trip to reach the sea.

4. about accommodation. I'm afraid if we want good one (not overpriced and safe for cars) we need think about this really soon (may 07 is IMO damn late)...

No, it's ok, but NOT later than May 2007...

[malpaso]

...and who wants to stay outside in the paddock to talk and BBQ ( that I still have to understand what does it mean... ), make pics, ecc.....

BBQ = barbecue -> grilling

[Wolf_tm]

Please let's proceed step by step, and complete the list, just to have an idea:

Italy: 20 cars-25 members

[malpaso]

Please let's proceed step by step, and complete the list, just to have an idea:

Italy: 20 cars-25 members
CZ: 1-5 cars; 2-9 people (1 for sure, 4 just told if bla, bla, bla I'll come...)